reply to MEMO

TO: EFG, Senior HR Manager
FROM: ABC, Senior Manager [Signature]
CC: XYZ, Audit Partner
Date: 1 June 2009
Subject: Report on the performance of new Trainees

A- Introduction:

With reference to your request today, this report is made to evaluate the performance of new trainees inducted on 1st April 2009. For the purpose of this evaluation self-assessment and inquiries from their respective Job incharges. This report is organized in topical form.

A-1.1 Jobs done and its Assessment:

All the 10 new trainees have done three jobs averagely in the period of two months. Majority have performed well where as Ahmed and Raza are weak in technical side. The overall performance of the trainees is shown by the following Chart:

S.NO Name Client-Performance Client-Performance Client-Performance

1 Ali ABC ltd - 60% GHI ltd - 65% PQR ltd-65%
2 Nawab XYZ ltd - 65% GHI ltd - 65% JKL ltd- 70%
3 Agha OPQ ltd - 70% ABC ltd - 65% PQR ltd-70%
-
-
-
-
9 Ahmed XYZ ltd - 40% GHI ltd - 35%
10 Raza OPQ ltd - 45% ABC ltd - 45%

A-1.2 Punctuality of Trainees:

As per the strict code of conduct of Firm, punctuality in trainess have been observed. The trainees have followed timings as they were advised in orientation and amended from time to time. Moreover, trainees were punctual on Clients also. This information was taken from their job incharges.

A-1.3 Professionalsm:

Except Mr.Raza every other trainee followed ethical standards of Firm. Action was taken against Mr.Raza for non-compliance of ethical standard. Whereas, all the trainees have maintained a formal dressing.

A-1.4 Interpersonal Skills:

The majority of trainees have showed good interpersonal skills. However, each of them has been ranked as following as per feedback got over them.

S.No Name Rank
1 Ali 8
2 Nawab 9
3 Agha 8
-
-
-
9 Ahmed 6
10 Raza 5

A-1.5 Other details:

Additionally, I would like to mention the names of Mr. Nawab and Mr. Agha who are extremely hardworking and dedicated towards their jobs. Besides good technical skills they have good communication skills.

B- Summary:

This report is made on the request of Mr.XYZ, Partner made on 1 June 2009. This report emphasizes the assesments done about the 10 newly inducted trainees. On average each of the trainee has done three jobs and performance was overall good except that of Ahmed and Raza. Their performance was low because of less expertise over technical standards. Moreover, punctuality and formality in dressing was observed in all the trainees. However, Mr.Raza is alleged for non-compliance to ethical standards. Out of all Mr. Nawab and Mr. Agha have a shining performance and are recommended for employment as they are hardworking and technically strong.

Performance Evaluation of New Internees -- Memo

Q: Compose a memo asking a senior manager to report about the performance of the 10 new internees. Mention clearly which details to include in this report.

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MEMO

To: ABC, Senior Manager
From: XYZ, Audit Partner [signature]
Date: 1 June 2009
Subject: Performance Evaluation of New Internees

Kindly prepare a short report on the performance of 10 new internees, inducted lately, for a period from induction till date. This report will enable us to identify talented internees for the prospective employment in the firm.

The said the report should encompass the following information:

• Number of assignment given to each of the internee along with their performance on the assignment
• Punctuality of the internees
• Their work oriented/technical knowledge of the profession
• Their contribution towards the work

• Professional behavior of the internees in terms of professional dressing and ethical behavior.

• The ranking on interpersonal skills of each internee on the scale of 10.
• Any other detail regarding the internees' performance you want to include in the report.

We would like to hear any recommendation of the internees for the prospective employment. Please also provide the rationale for such recommendation in the report.

The said report should be submitted to the EFG, Senior HR Manage, by 20th of this month so that he may decide upon the internees to offer employment. Please also send a courtesy copy (CC) of the report to me.